Consent Agenda items were accepted.
Citizen Kathy Jensen, a parent of a JCHS student, questioned the safety of the situation at Jefferson County High School.
Upon a motion from Vines and 2nd by Jarnigan the Board voted to accept the Bid Awards and Renewal for Student Nutrition for the 2011-2012 school year.
Vines requested that policy 4.301 Interscholastic Athletics be pulled from review and adoption. Policy 3.404 and 5.310 were passed for adoption. Loy stated that she had brought questions to the policy committee and was awaiting answers.
Appointments of Delegates to the TSBA Convention and Appointment of TLN Representative ( Loy ), Management Team ( Bradley ), Board Policy Committee ( Jarnigan, Cavanaugh) and Insurance Advisory Committee ( Solomon, Vines, Cavanaugh ).
Amendment #1 of Federal Budget for the 2011-2012 School Year was passed upon a motion from Solomon and 2nd Jarnigan.
Vines made a motion to approve the use of the Fair Ground for Farm Bureau, Carson-Newman College and an ATV Safety Course. 2nd Solomon - Passed Unanimous.
Jarnigan made a motion to accept the State rate of travel reimbursement of 47 cents. 2nd by Vines motion failed with Solomon, Loy, Bradley and Cavanaugh voting No.
Jarnigan made a motion to accept the General Purpose Budget with line item adjustments for the 2011-2012 School Year. Vines 2nd the motion.
Jefferson County Director of Finance Helton stated that the line items were different from the Option 7 budget that was presented to the Board during work session last week. He said that it had come to his attention that certain over budgeted monies in transportation had been placed in a reserve account and required that cuts be taken from other areas. Helton informed the Board that $847,800 had rolled into Fund Balance due to over budgeting the previous year. He proposed that line item cuts come in categories that were over budgeted - $200,000 in Regular Instruction Program - $51,154 in Operation of Plant - $175,000 in Transportation and Operation of Plant ( other contracted services ). These would be in addition to the original cuts in Transportation that included double budgeting of employees and employees that were found to be deceased or retired.
Director of Transportation, Capitol Projects and Maintenance stated that he had concerns regarding some of the cuts in Transportation and Other Contracted Services.
Bradley stated that he would like to see money be put back into Transportation. Helton stated that he is more concerned with the cuts in utilities ( under operation of plant) because he has no idea where the utilities will come in with the energy contracts.
Bradley inquired what would happen if the County Commission refused budget amendments.
Helton stated that each Department Head will receive a monthly financial report so they will be aware of where their budget is and have a firm grasp on what money can be spent. He said that Department Heads are not spending allotted money and it is rolling into Fund Balance.
Vines requested a person to bridge the Central Office and the Finance Department.
Jarnigan stated that Option 7 was on the table and that the School Board needed to vote.
Loy stated that she is concerned that the schools have needs and that money is not being spent but is rolling into Fund Balance. She said that it is a poor use of taxpayer dollars.
Director of Schools Edmonds stated that the roll over may be from BEP funds and under usage of State Funds.
The original motion to accept the General Purpose Budget for 2011-2012 including line item cuts passed unanimously.
Chairman Potts passed a letter around for each Board Member to sign that will go into the County Commission packet for their next meeting.
The meeting was Adjourned.